Finished pre-read · City of Richardson · ITB 04-27
Annual Litter Abatement Program
An install year plus a measured monthly service, priced by the inlet — right-of-way litter and storm-drain inlet filter service rather than mowing, so the bid turns on a truck route, a basket rate and a disposal cost instead of acreage. REVIEW: it fits a grounds contractor who already runs a route and can show three similar jobs in the last five years; price the per-inlet install and the monthly inspection and disposal separately rather than averaging them, and check the bid bond and the bonds due on award against your bonding capacity before you bid.
- Closes
- Nov 12, 2026 · 2:00 PM CST
- RFP #
- 04-27
- Questions due
- Oct 29, 2026 · 5:00 PM CDT
- Pre-proposal
- Oct 22, 2026 · 2:00 PM CDT (non-mandatory, ZoomGov)
- Bid opening
- Nov 12, 2026 · 3:00 PM CST
- Insurance
- Not published publicly — the City's insurance limits are in the Bid Book, which is login-gated to registered bidders
- Scope
- Litter & inlet filters
Scope of work
Right-of-way litter and storm-drain inlet filter service across the City of Richardson, bought as an annual program — the installation of the curb-inlet filters (193 inlets at a one-time cost per inlet, plus three more each year), then monthly maintenance, inspection and basket replacement, with the captured debris measured and removed on every visit — roughly 17,700 linear feet of inlet a year — at locations throughout the city. This is the inlet-filter and litter service the City buys as a route, not a mowing or turf contract: nothing in it is acreage, and the monthly number is carried by the basket, the measurement and the disposal. The City awards a twelve-month term beginning at award with four one-year renewals on the same terms and publishes an estimated budget of approximately $145,000; a bid bond is required with the response.
Bid checklist
- Register on the City's Bonfire portal (cor.bonfirehub.com) and work the listing from there — the invitation to bid, its attachments, the Bid Book and every answer the City posts are served from that listing, and the Bid Book opens only to a registered bidder.
- Do not price this as mowing: the program is right-of-way litter and storm-drain inlet filter service — installation of the curb-inlet filters, then monthly maintenance, measuring and debris removal. The ITB states 193 inlets installed at a one-time cost per inlet, three additional inlets a year, and roughly 17,700 linear feet of inlet maintained annually.
- Build the monthly number out of the maintenance clause — inspection, basket replacement as needed, measuring and debris removal on each visit — because the recurring cost is the basket and disposal rate, not the install.
- File the bid bond with the response. The ITB counts the Bid Bond among its required submission items, and a response without it is not responsive.
- Assemble the documents the ITB requires with the response: Bid Bond (PDF), Contract Bid Schedule Acknowledgement (PDF), Contractor Questionnaire & Acknowledgement (PDF), Form W-9 (PDF), and BidTable BT-06PW (Excel).
- Line up the bonds you will owe on award before you bid — the invitation requires performance, payment and maintenance bonds, due within ten days of notice of award, and the Bid Book states the percentages.
- Compile at least three similar projects completed in the last five years, with contact names, scope and contract values — the ITB sets that as the experience requirement.
- Attend the pre-bid conference on Oct 22, 2026 at 2:00 PM CDT if you can: it is not mandatory, it is held over ZoomGov, and it is where the measurement and disposal questions get answered.
- Ask in writing before the cutoff — questions are due Oct 29, 2026 at 5:00 PM CDT, and the City posts its answers on the listing for every bidder. The listing's contact is Maria Reina Rances-Trice ([email protected]).
- Price the whole term, not the first year: twelve months from award plus four one-year renewals the City may exercise on the same terms, against the ITB's approximately $145,000 estimated budget.
- Check the listing for addenda, and file the complete response through the City's Bonfire portal before the close — Nov 12, 2026 at 2:00 PM CST. The City opens the bids an hour later, at 3:00 PM CST.
The reference (04-27), title, agency, status, close instant (Nov 12, 2026 · 2:00 PM CST), pre-bid conference, questions cutoff, bid opening and required-submission list are the City's own Bonfire listing (cor.bonfirehub.com, project 256307), re-read at the portal on 2026-10-08; the approximately $145,000 estimated budget, the twelve-month term with four one-year renewals, the bid bond and the three-similar-projects requirement are the invitation to bid's own published terms. The City publishes no insurance dollar limits publicly — the limits are in the Bid Book, which is login-gated to registered bidders — so this card prints no figure. A full pre-read pulls the inlet schedule and the insurance requirement from the package and scores the bid against your own service area and capabilities.